https://archiveofourown.org/admin_posts/32286

I. UPCOMING BOARD ELECTION

The 2025 OTW Board Election will be held on August 15-18, a week from today.

Elections, Communications, and Translation worked together to announce candidate and voting information. Voting instructions have been emailed to all eligible OTW members, and translated versions of voting instructions are available on the Elections website. Candidate answers to Q&A questions can also be found on the Elections website, and a live Candidate chat was held on August 2 via Discord.

II. ARCHIVE OF OUR OWN

Legal has been closely monitoring legal developments and proposals about internet age verification in the US, UK, and around the world and taking steps to ensure that the AO3 user experience will not change. They also responded to a number of user queries and dealt with a commercial company that has been using the AO3 trademark in a confusing way.

In early July, Accessibility, Design, & Technology resolved some issues and downtime related to creating bookmarks on AO3. They also deployed several releases of bug fixes and improvements, including a performance improvement for the page that administrators use to search for user accounts. Lastly, in conjunction with Systems having installed and set up new servers, they finalized some Elasticsearch upgrades. You can refer to the recent release notes for more details.

In June, Support received 3,348 tickets, while Policy & Abuse received 3,738 tickets. Their TOS Spotlight news post series has now concluded; if you missed it, we encourage you to look it over and contact Policy & Abuse if you have any further TOS questions.

Tag Wrangling continues to test processes for wrangling canonical tags in "No Fandom"—tags that aren't specific to any particular fandom—and announced some new canonical tags on July 14. More tags will continue to be canonized and announced on a regular basis.

In June, Tag Wrangling handled over 526,000 tags, or over 1,200 tags per volunteer! \o/

III. OPEN DOORS IMPORTS CONTINUE

Open Doors finished importing all fanfiction from the Harry Potter archive FictionAlley and is now processing fanart hosted on the site. You can find all imported works in the FictionAlley collection. Unclaimed works are currently restricted to logged-in AO3 users, but per Open Doors' agreement with the archivist, they will be unlocked 30 days after the import is fully completed.

All FictionAlley creators should have received one or more emails with links to claim, orphan, delete their works, or prevent the import of any additional works of theirs in the future. If you were a creator and did not receive this email, please contact Open Doors for assistance. You can also contact Open Doors if you would like to prevent future imports of your Harry Potter works specifically.

The import process for HarryPotterFanFiction.com and MuggleNet Fan Fiction are also underway. If your email address has changed since you were a member of either archive, or you would like Open Doors not to import your works, please contact Open Doors. Please refer to the import announcements for a full list of how Open Doors can assist you.

Elsewhere, Open Doors has continued their importing work on My Mongoose, an archive for The Sentinel.

IV. ELSEWHERE AT THE OTW

Communications' Con Outreach team wrapped up Capital City Comic Con in Lansing, Michigan, USA—thank you to everyone who tabled and who said hi to us! You can check out con attendees' fanwork recommendations in the convention's AO3 collection.

Fanlore's themed month for July, Fandom in Color, was a big success! They're now planning their next editing challenge, Stub September, which will be themed around animals with swords this year. Check out Fanlore's social media (Bluesky, Twitter/X, and Tumblr) for announcements about the challenge, which will run from September 8-21.

Transformative Works and Cultures is finalizing their upcoming general issue, volume 46, which will be published on September 15. Their upcoming Latin American Fandoms and Music Fandoms specific issues are still accepting submissions until January 1, 2026. Lastly, they collaborated with Communications on an OTW website page about the TWC committee, outlining the team behind the publication and spotlighting TWC's Fans of Color research prize.

V. GOVERNANCE

Board held the quarterly Board meeting on July 20 on Discord. There were 44 attendees, and minutes will be available soon on the OTW website.

Alongside preparing for the Board meeting, Board and the Board Assistants Team collaborated across the OTW and made progress on several goals, including the OTW Crisis Management Plan, OTW Procurement Policy, Cybersecurity Report, Paid Staff Transition, and researching nonprofit training resources.

Finance is wrapping up 2024 reconciliations and working with auditors for the 2024 audit.

VI. OUR VOLUNTEERS

Volunteers & Recruiting conducted recruitment for three committees this month: Communications, Fanlore, and Policy & Abuse. Volunteers & Recruiting also closed out all projects carried over from previous years and plan to start new projects this year in accordance with their 2025 roadmap goals.

From June 23 to July 22, Volunteers & Recruiting received 175 new requests, and completed 124, leaving them with 102 open requests. As of July 22, 2025, the OTW has 926 volunteers. \o/ Recent personnel movements are listed below.

New Communications News Post Moderation Volunteers: Deniz (News Post Moderation Volunteer)
New Open Doors Volunteers: Kriti S (FCPP Intern)
New Support Volunteers: moonlithic, SlantedKnitting, and 23 other Support Volunteers
New Translation Volunteers: 1 Translation Volunteer Manager and 1 Translation Task Assistant

Departing Communications Volunteers: 2 Fanhackers Volunteers
Departing Communications News Post Moderation Volunteers: 2 News Post Moderation Volunteers
Departing Policy & Abuse Volunteers: 1 Policy & Abuse Volunteer
Departing Support Volunteers: Jennifer D2 (Liaison to User Response Translation), Geraldine and 2 other Support Volunteers
Departing Tag Wrangling Volunteers: demilyver, Goodwin, Ratty, and 11 other Tag Wrangling Volunteers
Departing Volunteers & Recruiting Volunteers: Ducky (Volunteers & Recruiting Volunteer) and 1 Tool Implementation Lead

For more information about our committees and their regular activities, you can refer to the committee pages on our website.

The Organization for Transformative Works is the non-profit parent organization of multiple projects including Archive of Our Own, Fanlore, Open Doors, Transformative Works and Cultures, and OTW Legal Advocacy. We are a fan-run, entirely donor-supported organization staffed by volunteers. Find out more about us on our website.

https://archiveofourown.org/admin_posts/32286